Help me do this pl - splitting holiday villa costs

I think it’s fine to split the villa costs this way but you don’t want to be splitting meals and other costs 3 ways too, particularly as the children are older / adults. I’d accept the villa split but set something out now about other costs during the holiday.

If your staying in a villa you’ll probably eat out

when the bill arrives will it also be expected jyst to split it 3 ways?

if you suggest now you split things more equally and have a kitty for eating out and shopping, whereby the purse is filled or someone holds the money in a bank account and everyone transfers in

Bedroom 1 - DH & I. £100
Bedroom 2 - Best Friend and her DH £100
Bedroom 3 - Friend's teenaged kids (2)£50
Bedroom 4 - Friend's BIL & his DP £100
Bedroom 5 - Friend's BIL's adult chil £25

£375 or of course double it to start with and use this money to pay for meals out, shopping for provisions

suggest you do this before travelling as then meals out can be paid for easily without resentment or hassle after each meal. 3 extra mouths being fed for free each time is going to grate

Well they are defo getting the bargain holiday arent they. You need to sort out all the holiday logistics before you go. Food, excursions, car hire?...... or you'll end up paying WAY more than your fair share.

You also need to think about the logistics once you get there ... cost of food, who cooks? What happens if you go out to eat? How is the bill split?
These sort of holidays need a lot of planning and goodwill, do you want to be sat there with a calculator the whole time?

Can you get the master bedroom then, as you’re paying more than your share?

We always split by number of people regardless of ages and rooms etc as everyone benefits from the living spaces, pool etc. I'm not sure I would fall out about it for a long awaited holiday and I could afford it though. But you could just suggest the split based on per head.

Hummm....so this is a best friend who lives on another continent and your trying to arrange this holiday by whatsapp?. How well do you know friends BIL?.
I would have major reservations on this - especially as your only just arranging the villa and youve been jumped on to split 3 ways. What about food, I expect that will come with a 3 way split to. Honestly, id pull out.

I'd pay the 1000 and would expect the best room

That seems reasonable for a large villa in a sought after location....can I ask what the celebration is and how close you are to friends BIL in his child?
Because if you are the driving force behind the trip to celebrate your landmark and have asked them to come then you should probably split three ways.
But if its friends landmark and they have invited you and their BIL family then I would be looking at per room/per person (even if students get a discount)

Are utilities included , or are you going to pay for their air conditioning, cooking, hairdryer etc etc as well?

What about food bills? Are you going to subsidise their breakfast, coffee, poolside snacks etc?

Sort this out more equitably before you go,,or you will end up with a landmark of resentment.

Split the cost by over adult and offspring

so 6 adults equals 2 points each adult
3 off spring equals 1 point each off spring

each point is equal to £200

so

Bedroom 1 - DH & I. £800
Bedroom 2 - Best Friend and her DH £800
Bedroom 3 - Friend's teenaged kids (2) £400
Bedroom 4 - Friend's BIL & his DP £800
Bedroom 5 - Friend's BIL's adult child £200

For family and and close friends I would just split it 3 ways. It all balances out with decent people imo. I couldn’t imagine complaining about this. It’s like wanting a £30 discount for a smaller room.

Divide by 7.

I think by room sounds fairest but how will that work if some rooms are better than others, en-suite for example or one room is a small box room.

If you can afford the extra then go with the 3 way split but stipulate that you get first choice of the bedrooms.

Well, if you don't want to divide by 5, and make each family pay for each of the bedrooms, you visit divide by 4, and the 4th share is divided between the other 2 families. That way you contribute a bit more in recognition that a bigger house is not THAT much more than the smaller house.

For me it would depend. If the kids/bil weren't going, would you have booked a smaller, cheaper villa? If yes, really your friend should pay extra. If it was always going to be this villa, then I would lean toward no. But I would expect your friend to get more food and drink in, as well as making sure there's not too much mess in communal areas from her kids.

I think it should be split equally between the 7 adults.

Will you be splitting every meal/drinks bill/ shopping bill like this?!!

She's a CF.

How about 750 for you and then 1125 for the others? This subsidises a little. Also if you are organising and paying more for your room make sure that includes first pick of the bedrooms.

on another note who invited your best friends brother in law, or are they also a friend?

Is the adult child working or student? To be honest I wouldn’t split by room and £1000 for a weeks holiday is good value. I’d make sure the paying adults have the best rooms but I would agree a 3 way split (assuming you can afford it).