Is anyone a whiz at working out NHS annual leave entitlement?

[SusieBugandMe]

I’m sure my manager has got it wrong but she won’t hear different.

I work 23.5 hrs a week over 4 days. Standard NHS allowance plus bank holidays. What do you work it out to be?

[Theromanempire]

How many years service do you have?

[SusieBugandMe]

3

[Theromanempire]

You are entitled to 131.6 annual leave hours plus 37.6 bank holiday hours so 169.2 hours in total.

[SusieBugandMe]

Jesus?!!! What?!

She’s got me as 118 hrs total. I’m looking at my annual leave entitlement now and every bank holiday has come off that 118, even the Friday one’s and I don’t work Fridays?

[SusieBugandMe]

Actually no she’s got me as 111.5 total. I don’t know how she’s even got to 111.5

[SusieBugandMe]

Can I ask how you got to that figure so I can email her tomorrow?! Thank you so much

[Theromanempire]

no idea how you would get to 118 hours. It isn't a part year is it (I.e.moved to a new job partway through the year)?


You should deduct the hours you would normally work for each bank holiday in the year that falls on one of your working days from the overall total.

[SusieBugandMe]

So I work Monday to Friday. I would deduct the Monday bank holidays but not the Fridays?

[SusieBugandMe]

Monday to Thursday I mean sorry

[Theromanempire]

So 23.5 hours x 5.6 (27 days in weeks) = 131.6 annual leave hours

23.5/37.5 (to get pro rata equivalent) then multiply that by 60 (the full time bank holiday hours in the year - 8 x 7.5) = 37.6

Add then together

[PatriciaHolm]

118 is 23.5/4 *20. So the very basic 20 days a year, with no allowance for Bank Holidays.

One way to do it would be to calculate it as a pro rata of the hours a full timer gets. So if full time is 35 hours a week, you get 23.5/35 (67%) of what they get.

[Theromanempire]

Yes, you can't have the bank holiday hours deducted for a non-working day. It isn't just Mondays though - you would need to deduct christmas day, boxing day and new years day if they fell on a working day. This would change the amount of leave you had each year.

[PatriciaHolm]

@Theromanempire

So 23.5 hours x 5.6 (27 days in weeks) = 131.6 annual leave hours

23.5/37.5 (to get pro rata equivalent) then multiply that by 60 (the full time bank holiday hours in the year - 8 x 7.5) = 37.6

Add then together

Hang on- aren't the bank holidays already included in the 5.6? That's the full time equivalent of 28 days. OP doesn't get BH on top of that surely?

[SusieBugandMe]

Argh this is why I hate annual leave calculations so much!

[Theromanempire]

She does - NHS leave entitlements depending on length of service are 27/29/33 days plus 8 bank holidays

[SusieBugandMe]

My total entitlement is 111.5.

I’ve taken 70.1 in annual leave. 24.5 in bank holidays. Which apparently leaves me with 17.5 to take...according to what I am looking at (managers calculations)

[PatriciaHolm]

My apologies!

[SusieBugandMe]

Going by your calculations I’ve got nearly 70 hours left!!

[Theromanempire]

Just to clarify, my calculation is based on a full year from last April.

I would ask her to produce her calculations

[PippinsOfPogleWood]

I'd do it a different way as in our trust we did the whole calculation in hours.

Full time annual leave entitlement is 202.5 hrs (27 X 7.5). Part time is 23.5/37.5=126.9 hrs

BH full time entitlement is 69hrs, 37.6 Pro rata. So our trust would give you 127 (rounded up) plus 37.6 hrs BH.

[Theromanempire]

My apologies, I did get the first calculation wrong and it would be 127 hours (so 23.5 x 5.4 weeks) it's late, I do know what I'm talking about, I promise!

[LunaLoveG0od]

164.5 hours

www.uhb.nhs.uk/hr/annual-leave-calculator.htm

[Mumski45]

I am an NHS accountant working 22.5 hours and my allowance is 157.5 hours. Yours should be 164.5 hours. You should have enough hours for 7 weeks holiday just like full time staff who will have 27days plus 8 bank hol days giving 35 days overall ie 7 weeks.

You are however as you know obligated to use these hours to cover any bank hols which you normally work.

[BungleandGeorge]

164.5 hours

35 days x7.5 hours =262.5 hrs leave for full time
262.5 x 23.5/37.5 to adjust for your part time

I think a bank holiday in may got moved from a Monday to a Friday as well so I make it 23.5 hours to take as bank holidays (4 days)

[BungleandGeorge]

Unless you don’t work the same hours each day then the bank holidays to come off would be the hours that you would have worked on the bank holiday!