Is anyone a whiz at working out NHS annual leave entitlement?

[SusieBugandMe]

I’m sure my manager has got it wrong but she won’t hear different.

I work 23.5 hrs a week over 4 days. Standard NHS allowance plus bank holidays. What do you work it out to be?

[SusieBugandMe]

I have emailed her (well I emailed at 1am!)

I included all the working out and asked how she had managed to get to 111.5 because it made no sense to me. Awaiting reply....!

Thank you all

[madamy]

Also, check on your intranet for an annual leave calculator. Ours has one and it's perfect for part time, part years etc.

[MangoBiscuit]

Just in case your boss has based her calculations on the wrong hours, your hours are 0.63FTE (full time equivalent). To only get 118 annual leave hours, you would need to be on a 0.45 FTE, so 17 hours a week.

[MangoBiscuit]

I also make it 164.5 hrs per year, including bank holidays.

As others have said, if you normally work a BH day, that comes off your annual leave. If it's a Friday, and you don't normally work it, it is simply a non-working day, and has no impact on your AL entitlement.

[FippertyGibbett]

It should be written in your contract.

[BarbaraofSeville]

If you can't get your manager to agree, you should ask HR or look for the policy.

All ours are done by a member of the admin team, but there's also a policy with a number of worked examples to follow.

[BarbaraofSeville]

164.5 hours per year is correct as it's pro-ratad from what you would get if you worked FT including BHs.

You use your normal amount of hours worked per day to take a day off when you would have normally worked, including BHs.

You don't need to use any of your hours for BHs that have fallen on a Friday because you don't normally work on that day - there have been 3 or 4 BHs on a Friday in this leave year - can't remember if Good Friday was in March or April this year, but the VE day, Christmas and NY Day were all Fridays, this could be where your manager has gone wrong, or else she's unable to follow simple instructions and do simple maths - it's not difficult or complicated really.

We're on a similar system and everyone's hours are worked out annually because we have various combinations of full time, part time, compressed hours, short days x 5 days pw or short weeks of standard days and even other patterns like 34 hours over 4 days, so it makes it easier for everyone.

[Mumski45]

It sounds like your manager is saying you have 111.5 including bank hols which is definitely wrong. I have tried to find a logic to get to 111.5 so you can point out where it is wrong but I can't sorry 😐

[BungleandGeorge]

Unless you don’t work the same hours each day then the bank holidays to come off would be the hours that you would have worked on the bank holiday!

[BungleandGeorge]

164.5 hours

35 days x7.5 hours =262.5 hrs leave for full time
262.5 x 23.5/37.5 to adjust for your part time

I think a bank holiday in may got moved from a Monday to a Friday as well so I make it 23.5 hours to take as bank holidays (4 days)

[Mumski45]

I am an NHS accountant working 22.5 hours and my allowance is 157.5 hours. Yours should be 164.5 hours. You should have enough hours for 7 weeks holiday just like full time staff who will have 27days plus 8 bank hol days giving 35 days overall ie 7 weeks.

You are however as you know obligated to use these hours to cover any bank hols which you normally work.

[LunaLoveG0od]

164.5 hours

www.uhb.nhs.uk/hr/annual-leave-calculator.htm

[Theromanempire]

My apologies, I did get the first calculation wrong and it would be 127 hours (so 23.5 x 5.4 weeks) it's late, I do know what I'm talking about, I promise!

[PippinsOfPogleWood]

I'd do it a different way as in our trust we did the whole calculation in hours.

Full time annual leave entitlement is 202.5 hrs (27 X 7.5). Part time is 23.5/37.5=126.9 hrs

BH full time entitlement is 69hrs, 37.6 Pro rata. So our trust would give you 127 (rounded up) plus 37.6 hrs BH.

[Theromanempire]

Just to clarify, my calculation is based on a full year from last April.

I would ask her to produce her calculations

[SusieBugandMe]

Going by your calculations I’ve got nearly 70 hours left!!

[PatriciaHolm]

My apologies!

[SusieBugandMe]

My total entitlement is 111.5.

I’ve taken 70.1 in annual leave. 24.5 in bank holidays. Which apparently leaves me with 17.5 to take...according to what I am looking at (managers calculations)

[Theromanempire]

She does - NHS leave entitlements depending on length of service are 27/29/33 days plus 8 bank holidays

[SusieBugandMe]

Argh this is why I hate annual leave calculations so much!

[PatriciaHolm]

@Theromanempire

So 23.5 hours x 5.6 (27 days in weeks) = 131.6 annual leave hours

23.5/37.5 (to get pro rata equivalent) then multiply that by 60 (the full time bank holiday hours in the year - 8 x 7.5) = 37.6

Add then together

Hang on- aren't the bank holidays already included in the 5.6? That's the full time equivalent of 28 days. OP doesn't get BH on top of that surely?

[Theromanempire]

Yes, you can't have the bank holiday hours deducted for a non-working day. It isn't just Mondays though - you would need to deduct christmas day, boxing day and new years day if they fell on a working day. This would change the amount of leave you had each year.

[PatriciaHolm]

118 is 23.5/4 *20. So the very basic 20 days a year, with no allowance for Bank Holidays.

One way to do it would be to calculate it as a pro rata of the hours a full timer gets. So if full time is 35 hours a week, you get 23.5/35 (67%) of what they get.

[Theromanempire]

So 23.5 hours x 5.6 (27 days in weeks) = 131.6 annual leave hours

23.5/37.5 (to get pro rata equivalent) then multiply that by 60 (the full time bank holiday hours in the year - 8 x 7.5) = 37.6

Add then together

[SusieBugandMe]

Monday to Thursday I mean sorry