Hello!
Congratulations are in order!
Well done for asking for insight and support - that's the big mistake most academics make, think they are the only one, and then get overwhelmed.
Secondly, what you are experiencing is normal. Academia is one of the most demanding, fractured roles you can do - its three jobs in one, with one of them being hard to do, even for people who are professional managers (yes, that's 'admin' I'm talking about -in most places its called either project management or expert team management - in academia you are doing both, all the time - managing a research group and managing managerial/quasi directorial activity.
Ok that's job one. The other two are teaching (which may also include an additional managerial function if you are running a masters, UG teaching component or course design, admissions events, outreach events, poster competitions or .. designing your own courses), and research - the most intellectually demanding and competitive work there is. Oh yes, the last is 'the most important one' and the one people judge you on. No wonder you feel 'challenged' and iolated. Its normal! ..
I am presuming your subject is quite demanding - science? At least assuming smallish research group
Some suggestions based on what you've said...
NOTE: Sometimes a good PG admin will do/help with nearly all of this (that was my job) so ask.
(Be specific too - if you want a high graded overseas student with modelling skills ask the PG admin to help recruit one - they have tools at their disposal to help - advertising budgets, social media skills, and normally responsibility for content/SEO on the department website - this is good because your uni website will have a great search-engine present already so asking to be front page for a week will have great dividends).
- Read PhDComics -funny but also reminds you how weird academia is, and how isolating - Jorge Cham does talks on isolation and weird culture - if you bring him in (he tours the UK occasionally) its visibility points ahoy.
- Missing meetings/talks etc - don't feel too obliged - the big hitters show utter contempt for these things - Talks - go to things that are relevant, ask some qs, go to the odd one that is political - bin the rest. meetings, apologise if you can't go when you can, sometimes just cancel on the day or send email notes. Try to not miss ones in a row for the same committee.
- FYI much of meeting stuff can be done in emails, by all means kick this off eg 'can't make tomorrow - I was going to suggest saturdays from oct 15th for admissions, reshuffle timetable to include new assessment at 10am to allow for meet and greet and then have Prof. Jean Hamble as guest speaker. IF not JH then Prof. Wendy Jemima Posslethwaite. Hope goes well, happy to do this by email if easier..'
- Networking - get research group to handle this - linkedin page, FB page, research page - link all them, they to manage network, give them amusing targets - 1000 likes by next week, see whose first to get Prof Lehneman in their network' - etc. Get them to seek journalism, social media, networking development courses for themselves, get dept to pay for them - ask your PG admin -but get them to do all the paperwork and liaison. Hey Presto - team development, personal development, networking and team career development all in one!
- Similarly conference schedule - get research group to do it, and cherry pick the list. - same can be done for attracting speakers etc
4/5a
develop your students mwah-ha-ha.. There will be loads of development courses for you and your students - look them up - most useful for you are management/professional development, for them are writing skills presentation skills, poster-skills, journalism (press releases) and project planning. Doing all these will help them work for you to their and your benefit (and your group and your dept..etc etc).
- Fund-raising:
Work on:
a. Links and relationship with your research support function - basic stats, policy information, collaborative funding, scholarships, sometimes even grant-writing (at least the replicable bits).
b. Do Collaborative bids with people you get on with .. life's too short.. they are fun, stimulating and can also generate significant funds - each of you can keep the other going so you are less likely to give up on these. also you get max interdiscilpinarity points and can also claim impact and visibility across disciplines..
c. 'Citizenship' presume you mean 'helping others in dept?' remember this cuts both ways - you demand citizenship from others from now on. Mentoring, collaboration, heads up on funding and scholarships etc. Also see
this - be aware that whilst everyone is saying 'lets play the collective game' some, and normally the most recognised, will be playing an individual game - of course the biggest win is a department working together for all, but that comes in waves and you need to know where you are as to whether its all for one or all out.
or If by 'citizenship' you mean outreach then head down and refuse task unless a. they stimulate you and b. you initiated. If you do have to do any, let the outreach person do the admin, not you.
- 'Visible' means two things a. 'do people know who you are in the dept, name etc' and 'do people know what the hell research you do'.
a. take on one (ONE MIND) admin job that needs you to communicate with all (eg a department series of lectures - one suggestion from each academic)
Walk around a lot.. go to coffee area when others do
When you meet admins say 'Hi have we met I'm x and I do y (simple!)' etc.
b. Get your research group to present posters in prominent places as 'practice'
c. Combine the two! circulate your research group profile for approval, your Group LinkedIn for suggestions, get internal comms/PG admin to put a 'welcome' message on the websites for you, take group photos in the entrance hall etc etc - have fun with this one!!
d. Pick one widish description/keyword for your research and say it.. A LOT.. eg 'Bioiformatics in Cell division' ' Hello I'm Allicator and I work in 'cell division'
hey presto everything on cell division will be 'Allicator territory' and you can discard or select as you deem appropriate.
- Sweat the Librarians! They are usually EXCELLENT - they know abosultely everything about keywords, metatags email alerts etc and they can help your research pages automatically pick news about your subject area and you can republish and/or get reasearch group to turn into 140 characters for your twitter feed (yes I know!).
- All the idiots who think that staying late will impress - no senior FRS professor can see anything but what he/she is panicking about.. ie... all the things you are panicking about, but.. in a much more..er.. important ..er way.... ahem! senility and probably can't even see you..
10. Courses.
Loads of professional development courses for you somewhere in uni - perhaps performance coaching, perhaps management training dig or sweat the PG admin for this.
Suggest...
'Communication skills' for role-playing difficult conversations eg with HoD say 'I am concentrating this year on Research, Teaching and these two admin tasks. Which one of these should I prioritise' or 'you said goal was refurbishment this year, could I drop admissions and liaise with estates over interiors?'
Project planning
Team Management
Employee motivation and reward
Mediation and grievance handling //www.acas.org.uk good if uni has no simple courses.
- you'll find out from these you are better than you know already.
- Publications. Work out not only the crude bollocks that HoD will say 'one paper each every month gentlemen!' work out benchmarks for your general subject area and specific research area and the number of groups you see as relevant and how often they publish - use this info strategically when cornered! eg 'I'm one of only two groups working in this specialist area and I publish in higher ranked journals' or 'I'm in 80th percentile over the general research area' etc etc! Research Support or a good PhD Admin can help ...sweat the group! they may well know more than you - or can be asked to find out!
- Female Scholarships/swan awards etc.
Female academics do a huge amount for departments, no question. They encourage talented women to see themselves as potential academics, they are generally more conscientious and better team managers. Swan awards are sadly usually gained irrespective of culture on the ground because all you have to do is say you do what they say is good, there is no test - I was in one where if the figures were factual (they weren't) it looked like even the weakest female candidate would get through ahead of the strongest male as the pro-female bias was above 80% each round - which in itself would have been evidence of discriminatory recruitment
Summary!
- Sweat the Research Group
- Sweat the Admin Staff - PG admin especially
- Sweat research support functions
- Use Internal Comms/community outreach/PGR admi and research group to get your visibility up.
- Keep asking for help - it will come from the weirdest places!
- Be firm with HoDs and people who dish out shit jobs. Trap them by saying 'that's a nightmare job!' 'no it isn't, its hardly anything' 'oh well you have a high workload, you do that and I'll do the department seminar next year'.
- Keep personal development to short lunchtime and two-day awareness courses, you will benefit from the refresh and time out, and learn perfectly well but will be doing more than your colleagues
- Dude, everyone is getting a bit of counselling - try it and see how many coleagues you bump into! mention overwhelmed feelings - they will hear it all the time, but man it feels good to admit it!!
- Massage/SleepPod/Meditation
10. HOLIDAY LIKE A BASTARD WHEN YOU FINALLY GET AWAY! :)
HTH