Holiday entitlement for P/T work

[Gottabesomethingbetterthanthis]

Being incredibly dimwitted here but I can't work out holiday entitlement for a part-time role.

If it were a full time it would be 20 days + 8 bank holidays

The part time role is working 3 hours per day, 5 days per week. How much holiday therefore would I be entitled to a) For the first year (accruing, starting next month - holiday year runs 1st April to 31st March) and b) Total for full year?

I've been told it will be 8 days per year but my simple brain can't seem to get around this as the role would be working 5 days a week (albeit it just 3 hours per day). If anyone has the calculations for this, I'd really appreciate the breakdown.

Thanks!

[Comefromaway]

@dementedpixie

She'd be entitled to 28 x 3 hour days though not 20 which would give 84 hours which matches the 5.6 weeks x 15 hours calculation (also 84 hours)

OP's workplace contract specifies bank holidays separately.

[BernadetteRostankowskiWolowitz]

@Comefromaway

OP's workplace contract specifies bank holidays separately.

Still works out the same amount of hours.

[BernadetteRostankowskiWolowitz]

A full timer gets 150 hours of annual leave (7.5hrs per day, 20 days)
The OP gets 0.4 of that (60 hours, or 20 days at 3hrs per day)

A full timer gets 60 hours of bank holidays (7.5hrs per day, 8 days)
The OP gets 0.4 of thay (24 hours, or 8 days at 3 hrs per day)

Ft total entitlement = 210 hrs
OPs total entitlement = 84 hrs.

[Anothernamechangeplease]

No need to convert into hours if you work for the same number of hours five days a week. Your entitlement is the same as the full time entitlement - 20 days plus 8 Bank Holidays. But that means 20 of your short days, rather than the longer days that FT staff will do.

Your employer's calculations are correct if they are basing it on a 37.5 hour week. Your FTE is 0.4 (15/37.5) and 0.4×20 days = 8 days. However, the entitlement needs to be converted back to hours before you can take it, so 8 ×7.5 hours = 60 hours. Which is the same as 20 of your days.

You can disregard the bank holidays as you work 5 days a week and can just take them as usual.

[Gottabesomethingbetterthanthis]

@Anothernamechangeplease

No need to convert into hours if you work for the same number of hours five days a week. Your entitlement is the same as the full time entitlement - 20 days plus 8 Bank Holidays. But that means 20 of your short days, rather than the longer days that FT staff will do.

Your employer's calculations are correct if they are basing it on a 37.5 hour week. Your FTE is 0.4 (15/37.5) and 0.4×20 days = 8 days. However, the entitlement needs to be converted back to hours before you can take it, so 8 ×7.5 hours = 60 hours. Which is the same as 20 of your days.

You can disregard the bank holidays as you work 5 days a week and can just take them as usual.

On the Job Description he's put worded the 'Holiday' slightly different as follows:

*20 days pa (8 days pro rata)

I'm getting unneccesarily and annoyingly, but easily, confused, sigh!

So during the course of a year, can I actually take off 20 days?

Simply want clarity on this because I like to keep accurate holiday logs for myself.

Thanks all for your help so far!

[Comefromaway]

Yes, you can take 20 actual days off plus 8 bank holidays. Anything less would be illegal.

[Comefromaway]

I would reply to whoever sent it saying that as you work 5 days per week then your holiday should not be pro-rata. Instead one day will equal 3 hours rather than 1 day equalling 7.5 hours.

[Gottabesomethingbetterthanthis]

Gah... still trying to sort this out! It's not you.. it's definitely me!

Firstly.. company leave year runs from April to March whereas mine runs from July to July (based on start date). I assume it's ok for staff to have different annual leave years?

Secondly: I have been advised that as I work 3 days per week, Tuesday to Thursday, 5 hours per day, I am entitled to 12 days leave (3/5 x 20). I've also been told that this equates to 60 hours.

As I don't work Mondays, what happens with the bank holidays? Do I get a proportion of these too?

I simply want to know how many days leave I have for a full year (including any for bank holidays).

Thanks!

[dementedpixie]

You will get your first set of holidays from July to April and then they will run from April to April like everyone else.

If full time staff get 20 + 8 days holiday then you should get ⅗ of 28 days (your day is only 5 hours) which is 16.8 days for a full leave year.

As you would have worked 8 out of 12 months roughly between July and March then you get 8/12ths of the leave which is about 11.2 days. Then from April it would be your 16.8 days for a full year

[GoinSouth]

@dementedpixie I did raise the question about falling in line with the normal annual leave year April to March, but no response except advising me my full year's annual leave for July to July. I know that companies can give staff different leave years though I've never experienced this personally, until now!

So 16.8 (rounded up to 17) would be for annual leave (12 days) plus a portion of the bank holidays?

[dementedpixie]

Yes 16.8 days is inclusive of pro rata bank holidays

[DixonD]

I do the exact same days and hours as you OP and I get 22.5 days this year. I do benefit from the BH allowance which if full timers do in your place of work, they have to give to you.

My place of work tried to argue this with me and when a new HR person took over. I’d already received a BH allowance for 4 years by this point and they didn’t know what a BH allowance even was. It took them 5 weeks to work out my holiday, when I did it in a few minutes. For context, full timers (after a certain length of time) at my place get 30 days plus BH, so they had to give them back to me otherwise as a part timer, I would have been treated unfairly.

[Aprilx]

If full time hours are typically five days a week, and you work five days a week, but shorter days, then there is absolutely no need to work it out in hours. What an unnecessary complication. You are entitled to the same leave as everybody else, other than a “day” of leave for you is 3 hours as you do a 3hour day.

[GoinSouth]

@Aprilx I have said in my original post and the one above that I work just 3 days a week, but 5 hours per day.

[GoinSouth]

@dementedpixie so, as I'm as thick as two short planks where this is concerned, only because I've never worked part-time before.. , as I don't work Mondays, when most bank holidays fall, is it that I get that 'pro-rata time off' to use elsewhere... so in effect I get 16.8 holidays in total (and my usual Mondays and Fridays off)?

[Foreversearch]

@GoinSouth @Gottabesomethingbetterthanthis
Please can you go back to your original user name as it makes it much easier to help you.

• your leave year is July to July
• Full Time Leave entitlement is 20 days + BH
• Full Time weekly hours = 37.5
• You originally worked 5 x 3 hour days
• You changed to 3 x 5 hour days

Questions

• Is your leave year 1 July to 30 June or 15 July to 14 July etc.?
• What date did you change your working pattern from 5 days to 3 days.
• If your leave year runs from July to July which year do you need it worked out for 2022/2023 or 2023/24?

[vdbfamily]

If you do not start the contract until June/ July time,I don't think you are entitled to a proportion of BH' s that occurred before you started so the April/ May ones of which there are 5.
The other ones will be pro rata'd.

[prh47bridge]

@vdbfamily

If you do not start the contract until June/ July time,I don't think you are entitled to a proportion of BH' s that occurred before you started so the April/ May ones of which there are 5.
The other ones will be pro rata'd.

Since they are only giving the statutory minimum holidays, yes she is. Bank holidays are not somehow different.

Firstly.. company leave year runs from April to March whereas mine runs from July to July (based on start date). I assume it's ok for staff to have different annual leave years?

Yes, it is. I'm surprised they are doing this, however. Normally companies want to have everyone on the same leave year.

Secondly: I have been advised that as I work 3 days per week, Tuesday to Thursday, 5 hours per day, I am entitled to 12 days leave (3/5 x 20). I've also been told that this equates to 60 hours.

This is wrong. Full time employees are entitled to 28 days including bank holidays (the statutory minimum). You are entitled to 3/5ths of that, which is 16.8 days (which works out at 84 hours). If your employer is calculating this as 12 days, they have forgotten that bank holidays are part of your holiday entitlement. They are breaking the law by treating you worse than full-time staff and giving you less holiday than the statutory minimum.

As I don't work Mondays, what happens with the bank holidays? Do I get a proportion of these too?

As you can see from my answer to your last question, bank holidays are part of your holiday entitlement. If you worked on Mondays, some of your holiday entitlement would be used for that. As you don't, you have more choice over what to do with your holiday entitlement.

[MsSquiz]

@GoinSouth

@Aprilx I have said in my original post and the one above that I work just 3 days a week, but 5 hours per day.

@GoinSouth @Gottabesomethingbetterthanthis
Actually, in your OP you said 3 hours a day, 5 days a week.

Now you are saying 5 hours a day, 3 days a week.

Which is it?

If you work 5 days a week, there is no need to work out your entitlement in hours.

If you work 3 days a week, it will depend on which days you work as to how your entitlement works

[Aprilx]

@GoinSouth

@Aprilx I have said in my original post and the one above that I work just 3 days a week, but 5 hours per day.

No the original post says 3 hours a day 5 days a week. I see it was updated since, but that is what I saw first. My apologies.

[ChocChipHandbag]

Your OP:

The part time role is working 3 hours per day, 5 days per week.

[GoinSouth]

Yes, the working days/hours changed and I confirm I now work 3 days per week 5 hours per day - Tues to Thurs.

[GoinSouth]

@Foreversearch thank you. My full leave year runs from 1st July to 30th June. I would like to clarify my annual entitlement for 2023/2024.

[Foreversearch]

@Gottabesomethingbetterthanthis @GoinSouth
1 July 2023 to 30 June 2024
Full Time 20 days + 8 BH = 28 days
Part Time 28 / 5 days x 3 = 16.8 days
BH falling on working days = 1 BD note: This will change each year depending on Christmas and New Year.

16.8 days - 1 day BH = 15.8 days round up to 16 days.

[BTMadmummy]

If a working week is 37½ hours, and you work 15, then that’s 40% so you are entitled to 40% of 210 hours per annum including bank holidays (28 days x 7½ hours)