Minutes of meetings

[thebluehen]

I'm a member of my local running club and there is some disagreement over what should happen with the minutes of the committee meetings.

Should they be published for all the members or public to see or should they just be distributed to the committee only?

Thanks.

[HillyHoney]

They wouldn't usually be made public, unless (for example) there's a transparency around use of public funds issue or similar?

Are you a registered charity? Are these trustee meetings? Or operations committee meetings?

[PauliesWalnuts]

As far as I’m aware there’s no legal requirement to publish minutes publicly (but it may be good practice if the club takes funding from UK Sport or Sport England).
The secretary should circulate to all club members as well as the committee though, and there should be a note about this in the club’s constitution or Terms of Reference.

[ginasevern]

I have taken the minutes for a charity for many years. I only ever distribute them to the Trustees and not the entire membership. I would also give a copy to anyone who happened to sit in on the meeting (sometimes we have potential new Trustees, or consultants for example) but this doesn't happen very often. So, basically copies of minutes only go to those at the meeting.

I certainly wouldn't make the minutes available to the general public at all.

It would be unusual for your Constitution to stipulate this but just check to be sure.