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pasting into Word - is there a way to ensure that whatever is pasted in automatically assumes the font and font size in the document?

(14 Posts)
AlphaSchmalpha Fri 03-Dec-10 11:11:44

hope the title explains it - if I copy text from eg an internet page and then paste it into a document, it would be really helpful if I didn't have to keep redoing the font attributes. Is there a way to get the new text to change to the default in the document?

thanks!

juneybean Fri 03-Dec-10 11:15:01

What version?

In 2007 you can "paste special" and it'll paste HTML Format.

AlphaSchmalpha Fri 03-Dec-10 11:20:31

I have Windows Vista blush so assume 2007 or later?

will give that a go, thanks.

BadgersPaws Fri 03-Dec-10 11:25:17

In just above every version of Word it's Paste/Special and then select "Unformatted Text".

You might sometimes get some other options but that's the one to use.

If you've already done it then a very quick fix is to use the format painter.

Put the cursor somewhere with the right font and click the format painter button. The mouse pointer should have a little brush next to it, then use that to select all in one go the area of text that has the wrong format. Pop, the formatting will all be copied over.

juneybean Fri 03-Dec-10 11:29:16

Ohh sorry I totally misread the OP, thought you WANTED to keep the formatting grin

Do what BP said!

AlphaSchmalpha Fri 03-Dec-10 11:32:27

tried that (unformatted text) but it didn't work. I think it's going back to the original Word doc default (Times New Roman, 12pt?) Rather than the font that I have designated for the table I'm pasting into.

Any further ideas gratefully received as I have loads of this to do in a very short time and the formatting is really time consuming and annoying (esp as I am on laptop without a proper mouse)

thanks again!

Yes, Paste Special and Unformatted Text.

BadgersPaws Fri 03-Dec-10 11:36:24

That bit of the table hasn't picked up the formatting and is just using the default for the document, either that or Word is messing up, both are pretty likely.

How have you "designated" the font for the table?

You might just have to use the format painter I mentioned above to reformat after you've pasted the text in.

You can select huge areas of text to apply the format painter too so it's very speedy, to be honest I sometimes find that quicker than having to click into menus to select the right paste special option.

AlphaSchmalpha Fri 03-Dec-10 11:40:01

Badger, I have just tried the format painter, that's much quicker - many thanks!

I used to know Word like the back of my hand but haven't got to grips with Vista or XP or whatever it was that changed and find myself searching around the toolbars for stuff for ages. must be getting old!

That's the change from Office 2003 to Office 2007 -- I am having the same problem at the moment as I used to know where everything was but now I am confused. I can sort of see that these ribbon things might be easier to learn from scratch than the old way, but I like menus and toolbars, darn it!

Hassledge Fri 03-Dec-10 11:47:10

I've struggled to get to grips with Vista Word as well - it seems like change just for the sake of it rather than to improve things sometimes. I spend too much of my time looking for what should be/was obvious.

BadgersPaws Fri 03-Dec-10 11:58:55

"I spend too much of my time looking for what should be/was obvious."

Yes, the lovely new menu ribbon that came in with Word 2007, I've had hours of fun with that...

AlphaSchmalpha Fri 03-Dec-10 12:44:18

Glad it's not just me still having issues re 2007. I was out of an office environment from 2006-08, when I came back they had "upgraded" to 2007 (my home pc then had 2003) and I spent what felt like hours searching around to find stuff instead of just doing my job. So frustrating!

I suddenly realised what it had been like for people a fair bit older than me in offices when I would breeze in as a young temp and just churn out whatever was needed while they faffed and hovered with a tentative mouse!

MrManager Fri 03-Dec-10 14:07:48

In Office 2007/2010 there is a little box as soon as you paste something that lets you choose how to format it.

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