The INTERNATIONAL ASSOCIATION OF HYDROGEOLOGISTS is looking for a part-time Executive Assistant to join its Secretariat, based in the UK. If you would like to apply, please send your application letter and CV to [email protected].
Who we are
The International Association of Hydrogeologists (IAH/AIH) is a scientific and educational charitable organisation for scientists, engineers, water managers and other professionals working in the fields of groundwater resource planning, management and protection. The Association was founded in 1956 and has grown significantly in its world-wide membership and influence.
Mission and aims
IAH’s mission is to further the understanding, wise use and protection of groundwater resources throughout the world.
We are a leading international society for the science and practice of hydrogeology and to be a globally recognised information source and facilitator for the transfer of groundwater knowledge. We endeavour to raise awareness of groundwater issues and work with national and international agencies to promote the use of groundwater to ensure ready access to safe drinking water. IAH also promotes the protection of aquifers against pollution, the improvement of aquifer storage and the management of groundwater resources to assure the sustainability of groundwater-dependent ecosystems.
A world-wide groundwater organisation
IAH is truly a world-wide association. We have more than 50 national chapters (groups), 14 scientific and topic-based commissions and networks, an international Council, supported by the UK based secretariat. Our 4200 members are based all around the world. We are striving to increase this number and our world-wide activities: the greater our number and effort, the more powerful and effective our voice can be and the wider we can reach in all aspects of our work.
You can find out more at iah.org/.
INTERNATIONAL SECRETARIAT: EXECUTIVE ASSISTANT
The duties of the Executive Assistant are to support the Executive Manager and the Secretariat in running the organization by undertaking key administrative tasks related to:
- Supporting IAH’s members, national chapters, commissions and networks
- Meetings of Directors, Executive Committee, Council
- Maintaining information held on our database and website
- Contributing to IAH’s social media accounts
- Supporting preparation of reports, publicity materials (digital and hard copy) and other documents
- General administrative support for the IAH team
IAH does not have an office and currently all staff work from home. Activities are therefore carried out primarily online, though in-person activities, including the possibility of occasional international travel, may be expected from time to time. IAH will cover the costs for the essential equipment needed to work safely from home and you will receive the standard ‘working at home allowance’ (£26/month).
Normally you will be expected to work 10 hours each week, usually from Monday to Friday. Additional hours may be available depending on need.
IAH has a workplace pension scheme, which is in accordance with the UK Government’s pension legislation, with 4% employee and employer contributions. We have a company sick pay scheme, in addition to statutory sick pay. Maternity and paternity leave and pay are in accordance with UK legislation.
You will be entitled to 30 days’ leave each year, including bank holidays.
Remuneration (reviewed on 1 January each year): £12.44/hour (including holidays, pro rata'd)
IAH EXECUTIVE ASSISTANT DUTIES
Support for members
- Support the IAH Executive and the Executive Manager in developing and maintaining communications with members, national chapters, commissions and networks and external organisations;
- Comply with data protection matters for member data;
- Be a first point of contact for queries from the membership, national chapters, commissions and networks, and externally;
- Maintain information and data for the IAH mentoring scheme for members;
- Support the dissemination of educational resources for members using digital tools.
Input to IAH’s social media accounts
- Upload information to IAH’s social media accounts.
Support preparation of newsletters, eNews, publicity materials and reports
- Assist in obtaining reports and pictures from IAH chapters, commissions and other sources;
- Support the preparation and distribution of digital e-news bulletins as required;
- Support production of IAH publicity material, including flyers, posters and digital information;
- Upload information to digital templates, as required;
- Assist in the production of other reports as required.
Maintenance of information held on our database and website
- Upload information to IAH’s database and website;
- Assist in realising IAH’s requests for website development.
Meetings of Directors, Executive Committee, Council
- Make arrangements for online and in-person meetings, including in respect of preparation of papers, travel arrangements, conference registrations;
- If required, attend meetings of the IAH Executive and Directors;
- Assist in the preparation of papers and minutes.
General administrative support for the IAH team
- Help with requests that may be received from time to time from the Secretariat and the Executive Committee, Council, Directors and Hydrogeology Journal team.
EXPERIENCE AND SKILLS
IAH is very much an international association, with most of its members and elected officers based around the world. An appreciation of different national and cultural perspectives is important. The Secretariat itself is small (5 part-time staff) and is based in the UK, mostly near to Reading.
The successful applicant is expected to demonstrate a range of experience with the types of activities indicated above. We use the following, so if you have experience in the use of any of these this will be beneficial:
- Microsoft 365
- Survey Monkey
- Campaign Monitor
- Online meetings software (we currently use Zoom)
- Social media – LinkedIn, Twitter, Facebook, Instagram