Any HR people that could help with holiday entitlement with new job offer

(19 Posts)
Abkbjbjb Wed 20-Nov-19 17:32:04

Just looking a bit of advice. I received a job offer today, I will be working 20 hours a week 5 mornings at 4 hours per day.
Holiday year runs from Jan-Dec. On the offer it says I am entitled to 8 days Bank/public holidays then a further 12 days. 😱does this mean 12 days of 4 hours?? If so that only equates to 2 weeks & 2 days holidays for an entire year?! Surely this can't be right?

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InOtterNews Wed 20-Nov-19 17:37:18

What's the annual leave full-time equivalent for new starters at the company?

They should also calculate leave in hours rather than days

OrangeBuddha Wed 20-Nov-19 17:41:53

Yes this would mean 12 days of your normal working day definition. Why is that bad?
Those who work 8 hours get 12 days of 8 hours plus 8 bank holidays.
These are statutory numbers.

Abkbjbjb Wed 20-Nov-19 17:42:30

Thanks for reply, it doesn't state what the full time entitlement is, it just says 12 days on my contract they have sent over. I can query it with them but thought I would check on here first as if it is only 12 days it will be a massive decider as to whether I take it or not!!

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OrangeBuddha Wed 20-Nov-19 17:43:57

Sorry statutory is 20 days plus 8 bank holidays.
So you should have 20 days of 4 hours each plus bank holidays. Or 4 working weeks equivalent plus BH.

Abkbjbjb Wed 20-Nov-19 17:45:23

So do you think they have made an error then? Obviously I want to get my facts straight before I query it. I thought 2 weeks & 2 days to use at my discretion seemed very low 😱

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juneybean Wed 20-Nov-19 17:45:31

January to December at the very least it should be 5.6 weeks or 28 days including bank holidays. As we are part way through the year I'd expect you to have about 2 days to use plus the bank hols at xmas.

OrangeBuddha Wed 20-Nov-19 17:47:52

Yes it could've been pro-rataed for the current holiday year. You should first find out what's your holiday year (jan to Dec or April to March or July to June).

Attaching the excerpt for your reference.

InOtterNews Wed 20-Nov-19 17:48:18

The fairest way to calculate leave is:

If full-timer gets 25 days including 8 BHs = 33 days per annum

33 (leave) ÷ 5 (no of days worked) = 6.6 (weeks)

If you were working 3 days a week you would then calculate 3 x 6.6 to get annual leave entitlement = 19.8 days per annum

Because you're working p/t hours rather than days, you would do

20 (no. of hours) x 6.6 = 132 hours per year

So do that last calculation (as long as you know what the full-time allowance is and potentially adjust the 6.6 number)

leghairdontcare Wed 20-Nov-19 17:50:38

They could mean 12 days of "full time" holiday which would work out at 22 days for your four hours, depending what the FTE is. You'll have to get them to confirm.

dementedpixie Wed 20-Nov-19 17:51:01

For a full leave year you would get 5.6 weeks holiday which equates to 28 days. You should get the same amount of days as full time workers but your 'day' would only be 4 hours long whereas theirs would be 8 hours (or whatever a full timers day would be). You dont need to calculate in hours if you are working 5 days with the same amount of hours each day

CareOfPunts Wed 20-Nov-19 17:53:24

You work 5 days per week so you should get the same number of days as anyone else who works 5 days. The difference being you will only be paid 4 hours for taking them as that’s all you work.

The statutory minimum holiday is 5.6 weeks a year which can include bank holidays. This is 28 days for someone who works 5 days a week. So if you get 8 days bank holidays you should get at least 20 days on top of that.

It never ceases to amaze me how many HR people make a right hash of holiday calculations. Sometimes they can be complex but this one could hardly be more straightforward.

Abkbjbjb Wed 20-Nov-19 18:24:24

Thank you all so much 😀. So will I just email them back & ask them how they arrived at 12 days?! Is it rude to ask them to double check it?!

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EggysMom Wed 20-Nov-19 18:32:23

So will I just email them back & ask them how they arrived at 12 days?! Is it rude to ask them to double check it?!

I think it is entirely fair to respond and ask how it was calculated.

I've known our Payroll get the calculations wrong for mid-year starters and, as a manager, I queried it myself before I advised the new person.

flowery Wed 20-Nov-19 18:35:37

As you are working 5 days a week you should get the same as anyone else working the same number of days. The statutory minimum is 28 days a year, which can include bank holidays.

12 is in no way correct if the holiday year starts in January. You should have only a couple of days this year (assuming you start shortly) and then 20 days annual leave plus 8 bank holidays next year. Assuming they offer the statutory minimum.

dementedpixie Wed 20-Nov-19 18:40:15

Unless they mean 12 days of full time hours so you get 24 of 4 hours? Depends if full timers get more than 20 days leave plus the 8 bank holidays

bruffin Wed 20-Nov-19 18:47:04

I used to do those hours and they have calculated it wrong, my HR couldnt work it out properly either. I had to explain it in hours and they still struggled hmm
As you are working every day you are at least entitled to 20 days plus 8 days bank holiday

Abkbjbjb Wed 20-Nov-19 20:48:00

Ok is this ok to type back? I don't want to sound cheeky!!:

Can I just double check the annual leave calculation of 12 days with you, are the 12 days for the full year January 2020 to end December 2020? Just with the statutory entitlement being 20 days + 8 public /Bank holidays , does that mean the 12 days are full days eg. 8 hours rather than 12 days at 4 hours as that would mean only 12 days + 8 rather than 20+8. Sorry hope this makes sense!

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flowery Wed 20-Nov-19 20:52:17

Be more direct. “Can I just check the holiday entitlement? The contract states the holiday year is from January to December however it states that my total holiday entitlement is 20 days (including bank holidays). My understanding is that the statutory minimum is 5.6 weeks, which as I work 5 days a week, would be 28 days, not 20.”

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