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Does anyone have a really great system for paperwork?

(35 Posts)
ChipmunkSundays Tue 20-Sep-16 12:55:22

Message withdrawn at poster's request.

MrsHulk Tue 20-Sep-16 13:01:41

Marie Kondo suggests just having one box file for each year, and all paperwork for that year goes in the box, without any subdivision. So far I've found that the time I spend going through the box looking for something I need is much less than the time I used to spend painstakingly filing things in neat folders smile

Salmiak Tue 20-Sep-16 13:03:11

If you don't have a scanner then just take a photo on your phone and email it to yourself. I put all mine in specific folder, with the item in the photo as the subject heading.

Can you change the long number on your online banking to a user name or something more memorable? My bank lets me do this.

ChipmunkSundays Tue 20-Sep-16 13:04:07

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NickNacks Tue 20-Sep-16 13:04:51

Yes I do the box file for each year. I'm self employed so it ties in with the tax year.

ChipmunkSundays Tue 20-Sep-16 13:06:28

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ChipmunkSundays Tue 20-Sep-16 13:07:03

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NickNacks Tue 20-Sep-16 13:08:10

I'm very selective about what I keep- do you need medical letters?

I have a calendar with a pocket for appt cards / invitations etc and they get chucked when the event has happened. I also have one pocket file for letters I will need but not yet, Usually children related.

I also take photos of letters that have info I will need when out and about like uniform and equipment lists for school.

ChipmunkSundays Tue 20-Sep-16 13:09:47

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Cockblocktopus Tue 20-Sep-16 13:11:25

Download Scanner Pro from the App Store. Scan and store in drop box. Or scan directly in to drop box with the in app scanner.

Choose online bills and statements as much as possible.

MrsHulk Tue 20-Sep-16 13:13:38

Well according to Marie Kondo everything goes in all together, but I do cheat a bit on a couple of major topics (eg I have a small folder for medical info, as I'm disabled so have a lot of it).

Otherwise everything in together - haven't forgotten the year of something happening so far!

And re the photos and emails - depending on your email system you should be able to search so as long as your subject headings are sensible it should be pretty easy to find things

HandbagHelper Tue 20-Sep-16 13:14:26

I have a small filing cabinet. Each July I make myself throw out the previous years stuff. The filing cabinet only fits about a years worth of documents so it makes me limit what I keep and makes me go through it every 12 months. (And instructions go in a box in the garage -rarely looked at so don't deserve prime position in the house!).

JenLindleyShitMom Tue 20-Sep-16 13:14:58

OP wrt passwords and PINs. Write them down. Seriously, card thieves and hackers don't break into your house and spend time looking for PINs and passwords. Stick them in a plastic wallet and keep them somewhere random. Like a DVD case or under your cutlery tray.

JenLindleyShitMom Tue 20-Sep-16 13:16:19

For receipts I have a folder with alphabetical dividers. Bed linen would go under 'B' and be stored in chronological order.

JenLindleyShitMom Tue 20-Sep-16 13:17:06

Or you could purchase a small pocket diary and staple receipts to the page for the date you bought the item.

chaplin1409 Tue 20-Sep-16 13:20:58

For our receipts I brought an expanding plastic folder with sections in each section has a month on the tab. Receipt goes into the month I brought the item with the theory when I get back round to that month the following year I can get rid of the ones no longer needed.

ChipmunkSundays Tue 20-Sep-16 13:21:02

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ChipmunkSundays Tue 20-Sep-16 13:22:19

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Salmiak Tue 20-Sep-16 13:22:32

Bank statements are all online so you don't need to save them.paper ones are good to receive because you can read through them to check no one has been using your card, but then you just shred them.

Do you really need to keep utility bills - once again it's all online and once it's paid its done and you don't really need to keep the bill do you?

If you prefer paper work then get an a4 file and about 5 plastic wallets - name them house stuff, dc1, dc2, my stuff, then just put the receipts into the correct slot. So if dc1 shoes wear out too quickly then it's in the dc1 segment, or medical letter for him are in that segment but sheet receipts would be in house stuff bit. Would that work?

BikeRunSki Tue 20-Sep-16 13:22:34

We have a narrow 6 drawer filling caninet. About £20 from IKEA. One drawer for passports, driving licenses etc; 1 for recruits and warranties; 1 for tax and work stuff etc.

JenLindleyShitMom Tue 20-Sep-16 13:23:56

On top of the kitchen cupboards (the high up ones) is a common place for me to stash things I do t want DCs to get.

ChipmunkSundays Tue 20-Sep-16 13:25:27

Message withdrawn at poster's request.

jajeb Tue 20-Sep-16 19:56:30

I file everything electronically using Evernote and Scannable on my iPhone. If the receipt comes by email, I just send it from my email straight into Evernote. If it is a paper receipt, I take a picture with Scannable and send it to Evernote and bin the receipt. For receipts that I need to keep until a certain date e.g. for warranty, I "tag" them with the expiry date and then go through once in a while and delete everything tagged "expire Sept 2016" for example. You don't have to sort receipts into different files in Evernote unless you like the organization, because everything is searchable.

ToastieRoastie Tue 20-Sep-16 21:32:57

I file things in folders during the year and then store them all in a big pile at the end of ear and start same system for next year. I also throw away all the paperwork from 4/5 years ago every time I store a new year of info, unless it's essential to keep (e.g. Mortgage).

Loose headings are...
House stuff. This is bills, utilities, council tax, boiler service etc. I keep a seperate folder for mortgage as I need to keep that for longer (when I do my throwing things away after 4 years).
Banking and credit cards. All the statements get chucked in here.
Personal stuff. Medical things, kids things, etc.
Important receipts and guarantees. Only the ones I really need to keep hold of.
A seperate box for random receipts. I throw these away periodically as unlikely to need them.

I tried the Marie Kondo method but need a bit more organisation. However I don't spend time faffing about storing things individually in masses of folders - just the broad categories above. I put new items at the front so they are vaguely in date order.

queenoftheschoolrun Tue 20-Sep-16 21:43:22

I have a lever arch folder and file everything I need to keep chronologically. I fill about two a year but then find I can discard questions lot of the previous years documents e.g. receipts and guarantees which are no longer valid and just keep financial statements. I hardly ever need to go back more than 12 months so just have two folders to look through. Prior to this system I tried various methods, different folders for different types of paperwork but the problem was I would put off filing and then have piles of papers. Now everyday I just pop that day's post into my folder. So much easier.

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