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Senior Human Resources Administrator - Environmental Defense Fund(1 Post)
Are you a return Mum with HR experience looking for flexible working and a supportive team? Whether you’re first timer returning from Mat Leave or a busy Mum looking for a job to work round her family, we’re a welcoming and warm HR team looking for an intuitive, multitasking & calm team player to join our HR function.
In this newly London created role, you will work closely with all members of the HR directorate based in New York and Washington DC, interacting with our people across all areas of the business. You will focus primarily on administration and recruitment, supporting the Business Partner and Talent Acquisition team in sourcing new talent into Europe along with developing existing staff to ensure we have the right people in the right places.
We’re a small European start-up, within an established and large USA not-for-profit. Finding solutions through environmental advocacy, we focus on strong science, economics, market-based approaches, and innovative partnerships to tackle climate change. We’ve tripled in size over the past decade and are looking for an experience administrator or HR professional to join us as we continue to grow.
The Senior Human Resources Assistant provides administrative and project support to the Human Resources Business Partner Team, covering administrative duties across all HR workstreams as part of the larger HR team within EDF. The Senior Human Resources Assistant is based in EDF's London office supporting the European team and reports to the HRBP Manager.
To provide administrative support across all HR workstreams including but not limited to file management, recruitment and selection, training and development and performance management. This role will also be the main point of contact for the online HR system.
•Assisting with day to day operations of the HR functions and duties, including but not limited to:
oMaintaining and organising files
•Answering employee questions and directing them to the appropriate member of HR
•Maintaining employee records in our HRIS system (Workday) by collaborating with the HRIS team to process employee changes accurately and in a timely fashion, supporting system queries from employees and running reports as requested
•Setting appointments and arranging meetings
•Compiling reports and spreadsheets
•Ensuring all HR related documentation i.e. Absence records are collated and filed accordingly
•Drafting ad-hoc Letters/Contracts and other documents as required using existing templates ensuring standardisation of HR process, templates and policies
•Approving agency timesheets
•Coordinating, coding and submitting invoices
•Supporting the onboarding process with delivery of inductions for new/returning staff, including scheduling
•Support the offboarding process with exit paperwork and scheduling exit interviews with appropriate HRBP
•Assisting with HR projects as needed
•Supporting the Talent Acquisition team with the administration of recruitment campaigns - including drafting and proofing of recruitment packs, arranging external advertising & job posting, interview scheduling and offer letters, dealing with initial recruitment queries from potential applicants
•Support the ongoing growth of key step change areas for the organisation including diversity, equality and inclusion, health and wellbeing and staff engagement including taking minutes as instructed
•Participates in advancing EDF DEI goals in which people from all backgrounds and experiences feel connected, included, and empowered to address the environmental and organizational challenges in alignment with EDF values
•Additional relevant responsibilities and general administrative duties as assigned
•Bachelor's degree or equivalent professional experience
•CIPD Level 3 qualified or working toward
•Proven record of administrative support experience; experience in a human resources department preferred
•Ability to maintain confidentiality and exercise discretion
•Ability to work in a fast-paced, ever-changing environment and maintain confidentiality
•Excellent interpersonal and communication skills (written and oral)
•Superior time management skills; ability to multi-task, prioritize and meet deadlines
•Detail-oriented with strong organizational and proofreading skills
•Self-starter with high energy who possesses a sense of urgency and works well under pressure
•Ability to work independently and as part of a diverse team
•Proficient with MS Office (Word, Excel and PowerPoint)
•Familiarity with iCIMS and Workday a plus
•Interest in environmental advocacy a plus
•Demonstrates self-awareness, cultural competency and inclusivity, and ability to work with colleagues and stakeholders across diverse cultures and backgrounds
You must have the right to live and work in the UK when applying.
£23,000 to £28,000 per annum depending on experience