your top tips for being a succesful manager(33 Posts)
I'm changing role for a few months. I'm currently an adviser - moderately senior but no line management responsibility. as of monday I'm managing a team of 13. 4 of them in Paris. NGO sector. any generic tips?
I would give this as a tip;
Do not even if you really like them become friends with them. I have done this and found appraisals etc very hard to deal with. This was when I was very new of course.
Treat everyone with the same disdain and you will fly by
Don't try to be someone you're not
And (this has just happened to me) keep in mind that, one day, one of your team may end up being your manager
Similar to what UCM said, don't make it personal.
And your not their Mum (I keep forgetting that LOL).
Don't ask them to do anything that you do not already know how to do yourself.
That way it looks like you are not shovelling the shitty jobs downwards, (even if you are)
Be careful who you step on, on the way up. You never know you may need on the way down.
Listen to your team. Have regular 1-1s (via webcam or something for the onest in Paris) so you know if anything is bothering them, if they need any help, or if they are slacking. Make sure you feed information down to them as well - so they feel they know what the wider organisation is doing and where they fit in. Make sure everyone knows what is expected of them and has the tools to do the job.
Do remember to be kind as well. Not soft but kind.
I am due back after mat leave and one of the first things I am going to do is make sure that I note down any concerns. It's easy to speak and listen but with 1000 other things to do, you do forget. Sadly I carry a little notebook with me and I don't mean an electronic one, just one with daisys on the front but I always note down what I will be doing for xx or xx.
agree with everything here
would also add
- make sure you have communication mechanisms set up for the team
- have monthly 121s religiously and start them by asking how they are, not an update on tasks
- listen to team suggestions, fight for your team and protect them from crap
- constantly think about development opportunities and make them happen
thanks - all these seem to make emminent sense.
And you people take you seriously with your little flowery notebook, UCM?
13 is a lot particularly with remote management. Most guides recommend that you don't LM more than 7-8 max.
Sorry this isn't helpful, but it means you will need to manage your time very carefully. Make sure you or preferably they book in recurring 1-2-1s that way you can keep on top of any issues.
Leave on time as often as you can, your outside life is still more important than your work.
Oh and yes agree with everyone else, no friends, no lunches, as little socialising as possible. If you do have to give less than positive feedback ask them what they think first, generally they tell you when they are not performing well.
gain respect, I have had so many 'lazy' managers I promised I would never become one, show people how hard you work. Make sure there is always a 'line' be friendly not to much, have a laugh - know where to stop and step back etc good luck!
- make sure people know what is expected of them individually and in what timeframe
- make sure they know what is expected of the team as a whole and the organisation
- 1:1s with everyone to get to know them and to ask if they have any concerns/issues you ought to know about. You don't have to promise to do anything about them, you just have to be aware of them, although you should follow up. (even if the answer's 'it's not changing')
- make sure you know and understand your organisation's policies and procedures as applied to people. So if the book says they all have to fill in health and safety stuff once a quarter, make sure it's done
- weekly team meetings are appropriate in my area
- I like to do a quick presentation about me and what my aims are when I start with a new team. I think people are often v uneasy about a new manager. You also get to set out your stall to an extent and talk about your approach if appropriate.
- 13 is a lot as directs, I agree, far too many, so I'd immediately look at the structure and see if it needs changing. 13 is constant 1:1s, personal issues, questions, blah blah.
I think it's fine to ask them to do stuff you wouldn't do, you're the manager.
Don't get bogged down in detail, you're the manager
look and act like the manager
HTH, well done (didn't you want tihs?)
Also, I don't think you have to show people how hard you work, I think you have to show you're effective.
make sure they have the authority to achieve their tasks
and the same for you!
Walk the floor regularly, at least once a day, don't hide in an office.
Be a member of the team, not just the manager of it.
Give everyone individual time with you.
Involve and inform the team in and about what's going on in the organisation
Give them ownership of as much as possible
Have a good understanding of what they do, and how they do it.
Give them a good understanding of how what they do impacts on and influences the work of the team and how it impacts on the goals of the organisation as a whole
Develop them, and be aware their own development is their responsibility as well as yours - decide together on what skills/experience/knowledge they need and how they can best achieve them.
Always have 1 to 1 meetings fixed in the diary, don't do them adhoc as they will slip.
Always speak to them about non-work everyday, even just asking how they are today, did they have a reasonable journey or whatever.
Remember details about their life, know when they are eg househunting, getting married, any big life event and also have their birthdays in your diary.
Give them regular feedback about how they are doing, all the time, especially positive - it's so easy to let it go and then only raise it when there is a problem.
Be sure to thank them whenever they have done something for you, even if you requested it.
Don't chicken out of dealing with problems/difficult decisions, it will lose you respect and make the problem worse.
Use your HR dept if they're any good.
Lead by example
Never criticise senior management or company policies/procedures in their earshot.
Ask them for feedback about how you are managing them, is there any additional support/information they need from you, etc
Be absolutely 100% fair.
Acknowledge the things they do better than you. There will be some and if you are not insecure this can be a valuable way of boosting morale and making people feel valuable.
Make sure you visit the ones in Paris as soon as practicable.
That's all I can think of off the top of my head, I'm off to bed now!
There is a large study by Gallup that looked at what the managers of successful business units did differently. These were the questions they scored highly on. Enjoy
Do I know what is expected of me at work?
Do I have the materials and equipment I need to do my work right?
At work, do I have the opportunity to do what I do best every day?
In the last seven days, have I received recognition or praise for doing good work?
Does my supervisor, or someone at work, seem to care about me as a person?
Is there someone at work who encourages my development?
At work, do my opinions seem to count?
Does the mission/purpose of my company make me feel my job is important?
Are my co-workers committed to doing quality work?
Do I have a best friend at work?
In the last six months, has someone at work talked to me about my progress?
This last year, have I had opportunities at work to learn and grow?
flowerybeanbag, wickedwaterwitch and elastamum - thanks for all this - really good. I hope I'm going to be ok at this because it's pretty much all stuff I had thought of, but wanted to hear from people more experienced than me. flowery - I start on Monday and I'm off to Paris on Wednesday. Also I so agree with the thing about criticising senior management - it's something I hear way way too much - it does nothing.
Anyone got any concrete ways on how to handle my first day? because I'm moving internally I think I'm going to be left to it from the off - which has its good and bad points
Hi Hat, the way I'd approach it is to call a team meeting to talk briefly about your appointment/what you want to achieve/who you are etc. I would usually give a presentation with this info and what the next steps will be and then asap arrange 1:1s with each of the team. So first priority is introducing yourself, second is meeting them all individually. Then you can take it from there. But I work in business not pub sector, so feel free to ignore me!
Be clear on what you expect and need from people but approach with a smile.
Be visible and interested.
Make time to chat but don't get personally involved.
Don't shy away from giving negative feedback or dealing with difficult situations.
Know what you want to achieve in the time horizon of your role. Know what you expect others to achieve in the time horizon of their role. Delegate everything possible to others so that you have plenty of time to stay ahead. Losing sight of your strategic objectives and getting caught up in day-to-day issues is the biggest problem that people in the transition to management make IME.
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