Hi just looking to get some helpful advice, I recently found out I was pregnant currently around 10 weeks. As soon as I found out I notified my employer (in person), was told no letter was required or anything until given a form from midwife later in pregnancy. I thought it would be best to tell them as soon as for time off for appointments etc. At the time of me telling them I asked them if they could get the information of the companies updated maternity policy/ maternity leave and an up to date risk assessment of what I should be now avoiding in the workplace. Since then I have not been given any information and don't feel comfortable about this. I feel the only way I am going to get any answers is if I do write a letter that way I can't be ignored but I really don't know what to write in this letter as I've never had to do one before. Any advice on the best way to word my letter would be appreciated
Sorry for the long story just never frustrated right now
I think who you send it to is probably going to be more important than the precise wording- do you have a HR person or will it be your line manager (preferably both?). I think they are right in that you don't have to declare dates for maternity leave etc until you get your Mat B1 from your midwife, I got mine at 25 weeks.
Why not just write: as per my conversation with X on (date) I write to advise you that I am pregnant. Please could you arrange for a pregnant worker risk assessment to be carried out with me and I would appreciate a copy of the most recent maternity leave policy. I have a hospital appointment on (date/time) and a midwife appointment on (date/time), I will advise of future appointments as soon as I receive them. Thank you for your support, best wishes, etc.
Then if you get no joy after a week or so you can write again but referring to legislation, hopefully won't come to that of course!
....updated maternity policy/ maternity leave and an up to date risk assessment of what I should be now avoiding in the workplace.
As regards the risk assessment, does your role require you to undertake activities that could put your pregnancy at risk? For example, if you work in a healthcare role (lifting patients, elderly people in a care home), or are in regular contact with chemicals (cleaning, hairdressing), then you can bring this to their attention.
If you are in a safe office environment, doing computer work, administration, etc, they may be somewhat less incentivised to rush this process, but you can drive it more quickly through explaining your concerns in writing.