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Annual Leave question

(9 Posts)
IThinkIveHadEnough Tue 12-Jul-16 21:17:33

I've recently gone down to part time on a temporary basis. I originally worked full time but have gone down to four days a week. When I originally put the request in to reduce my hours my line manager wasn't keen so I agreed to do it as a temporary measure for three months and we will review it at the end to see what's what.

Annual leave entitlement for full timers is 23 days plus all bank holidays off. For part timers it's prorata annual leave plus prorata bank holidays which you have to book off. I completed three months of the annual leave year as a full timer and have now switched. In these first three months there were four bank holidays which I obviously got off. For the entire holiday year I have so far booked 12 days leave, which would have left me with 11 days annual leave left to book then bank holidays on top.

When I started part time this month they changed my entitlement and I now have 7.5 days left to book plus the 12 days I've already taken/booked which is 19.5 days entitlement in total. If I were to stay as part time for the rest of the annual leave year (which to be honest I am hoping that I can do) I would have to book 3 bank holidays out of this leaving me with 4.5 days of annual leave. I tried to ask about this entitlement but was told it was correct so didn't really want to question it again. Am I missing out on leave because I've changed my hours part way through the year?

As far as I understood it my entitlement should be 23 + 8 = 31 /100 * 80 = 24.8 days (probably rounded down to 24.5). I might have got this completely wrong but I seem to be really losing out here and I don't want to bring it up again unless I know I'm right in doing so. My line manager seems keen for me to go back full time at the end of the three months so no doubt my annual leave entitlement will change again if I do have to go full time again, but at the moment I don't want to book any annual leave days just in case. It seems a bit silly that I may have lost 5 days annual leave even though I will still be working the whole year?

Any help us much appreciated.

ACatastrophicMisintepretation Tue 12-Jul-16 21:42:11

There's no chance they mean 19.5 days holidays plus pro rata bank holidays on top of this? That would be about right (80% of 23 days holidays plus a bit extra for the full time months)
If not, it definitely doesn't seem right. It seems like they're making you take your bank holidays out of your entitlement (which is fine) but without including them in the entitlement??
Can you ask for a breakdown? Just say you're a bit confused by changing hours in the middle of a leave year?

ivykaty44 Tue 12-Jul-16 21:46:40

Ask them to show you how it is correct as you can't get your head round the switch

IThinkIveHadEnough Tue 12-Jul-16 22:06:50

Thank you.

I read the employee handbook and it said for part time you get an prorata entitlement of the annual leave hours and then a prorata of the bank holidays to co-incide with the days and hours you work. My working hours per week are 30.

We do a lot of our HR stuff through an online platform and it shows a break down for hours but I don't really understand it at all. The only part i understand is the fact that I'm entitled to 137 hours of the 170 hours full timers get. It then shows a bit about bank holidays and the calculation is:

Jul 01 2016 to Mar 31 2017
Weekly entitlement
(170 x 81.081%) / 52.14:2.6435
Days in period:274
Weeks in period:
(274 / 7)39.1429
Entitlement for period:
39.1429 x 2.6435103.47

It's very confusing as they've done my part time hours as for a full year but then for the bank holidays they've applied the 39 weeks to it. My entitlement for the year is rounded up to 146, but I'm just a bit confused to how they got to that point.

I'll see if I can sit down with the HR lady for her to explain it fully to me. I just feel a bit silly having to ask again.

SaltySeaBird Tue 12-Jul-16 22:21:18

I would work it as:

23+8= 31 days total.

Working full time for three months gives you 31/12*3 = 7.75 days.

Working part time for nine months gives you 31/12*9 = 23.25 days /5*4 resulting in 18.6 days.

Total allowance would be 18.6 + 7.75 = 26 days holiday to take. However you obviously have to deduct any bank holiday days that fall on working days, so you will have taken 7 giving you 19 days to take off for the rest of the year.

MafaldaHopkirk Tue 12-Jul-16 22:27:42

It's best to think of total holiday time rather than annual leave and bank holidays as separate (bh are days of leave that the company dictates when you must take them).
So ft leave is 23+8=31 days
4 days pt is 31x0.8 = 24.8 days

You did 3 months (a quarter) of the year ft and the rest (three quarters) pt so your holiday allowance for this year is.
(31x0.25)+(24.8x0.75) = 7.75+18.6 = 26.35 rounded to 26.5 or 27, depending on if your company does 1/2 day holidays (it should be rounded up, not down). For this purpose I'll use 26.5.

You have already had 4 days bh and 12 days booked so have 10.5 days left to take. Any bh that fall on your one of your normal pt working days needs to be taken out of that 10.5 days.

I'm sure Flowery will be along soon to correct me if I'm wrong...

MafaldaHopkirk Tue 12-Jul-16 22:31:01

Bit of a x-post!

Rosamund1 Wed 13-Jul-16 19:04:43

i think there is s calculator on the hmrc website.

They can make you take bank holidays but you still have the same number of days.

prh47bridge Wed 13-Jul-16 20:24:33

Looking at their calculation I presume full time staff work a 37 hour week. Your hours therefore represent 81.081% of full time.

Their calculation only takes into account the 23 days full time staff are allowed, not the 8 days bank holidays they get on top of that. Their figure is therefore wrong. If they intend you to get bank holidays in addition to the allowance (i.e you have 7.5 days remaining PLUS bank holidays) they are giving you too much holiday. However, if they expect you to use some of your remaining holiday for bank holidays they are giving you too little.

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