Help me work out holiday entitlement for part time employee

[merrywidow]

Average hours worked per week 26, is the mulitiplier 5.3? getting a bit confused over this

TIA

[merrywidow]

Oh and do I include or add seperatley bank holidays?

[flowery]

What do full timers get?

[merrywidow]

All my staff work part time so I have to work all of this out individually ( inherited business from H who died and he wasn't doing it right anyway ). I think the multiplier is 5.3 weeks per year but don't know how the bank holidays fit.

[merrywidow]

I've been on the gov website but its really confusing

[Bertina]

I think it's 5.6 weeks/28 days per year but I think that's for a 5 day (presumably) 37.5 hour week?

could you calculate

employee's hours divided by 37.5 hours (eg 26 over 37.5) times 28 days?

26/37.5 = 0.7 approx
times 28 days = 19.6 days, round up to 20 days



Does that work?

[merrywidow]

Thanks Bertina. The only problem I have is that the hours are different on different days so one day may be 7 hours another 5 hours.

and where do bank holidays fit? Most of the bank holidays are never worked anyway

[AMumInScotland]

You have to make a decision of how many days holiday for fulltimers (even if you don't have any) and how many hours per day (you can use the average per week)

Then I'd do what Bertina says - 26/37.5 * 25 days - but then convert the result to hours and minutes.

so 20 days * 7 hours 30 = 150 hours (if my maths is right...)

Then people take their holidays in hours rather than days - if they would normally work a 5 hour day, and take it as holiday, that costs them 5 hours from their holiday entitlement.


Bank holidays - our part-timers get them added to their total amount of leave - so instead of 25 days leave they have 36 days, then pro-ratad for their hours.

Then they have to take all bank holidays out of their entitlement, whether or not the business is open that day.

[merrywidow]

Thanks AMum, can now do the calculations for everyone.

[AMumInScotland]

Oh yes and when you turn the days into hours, you have to use the fulltime hours because you've already done the pro-rata-ing, if that makes sense?

[merrywidow]

I'm getting my head round it!

Much prefer the creative side of the business

[gillybean2]

well i typed out a big long message, and then MN went down :(

Basically...

Work out as a percentage of hours the hours worked by your part time person per year as against a full time person.

eg
full time of 37.5 hrs per week x 52 weeks = 1950 hours

Example 1) part time of 26 hrs per week x 52 weeks = 1352 hours per year.
pro rata is 1352/1950x100 = 69.3%

Example 2) part time of 30 hrs per week x 36 weeks a year (term only) = 1080 hours
pro rate is 1080/1950x100 = 55.4%

A full time employee gets (as standard) say 20 days annual leave + 8 bank hols.
so (20+8) x 7.5 hrs(per day) = 210 hrs per year.

Using example 1 above the part time employee gets 69.3% of this being 145.5 hrs

Example 2 gets 55.4% being 116 hrs per year.

However if the employee is entitled to more you imply increase the relevant section
Eg an employee may be entitle to 5 additional days plus the extra bank holiday this year
nb there is an extra bank holiday next year too..

Full time would get 25 days + 9 bank holidays...
so (25+9) x 7.5 hrs = 255 hours

Example 1 would get 69.3% of this being 176.5 this year

Example 2 would get 55.4% being 141.25 hours this year

Hope that makes sense!