Hello ladies,
I have recently started working as the receptionist at a primary school. We have a team meeting next week and I have been asked to make a list of anything I think can be improved etc. I have a few things that I think need addressing, however, having never worked in a school before (previously at a solicitors practice) I don't want to sound like an idiot when bringing things up if that's "just the way it's done' so I was hoping that someone could help me out.
The first issue is the signing in procedure for visitors etc. There are SIX different signing in books, one for visitors, where you tear off a little slip and but it on a badge, one for volunteers, one for pupils to sign in late or in and out for appointments etc, one for governors, one for contractors and one for staff, in which the staff are all listed stuck on a wall and they initial when they come in and initial when they leave - no times written down.
Now does this seem a little OTT to you? I understand the pupils and staff having a separate one, but surely volunteers, visitors, governors and contractors can all be in one? Do ALL schools have these books with the tear off slips for badges, can't they just have a badge that says "visitor"? Also how do you, as staff, sign in?
The other issue is the way messages are passed around. At this school you have a memo pad with a piece of carbon paper, you write the message on a slip and put it in the relevant member of staff's pigeon hole. This too me seems like an ancient practice, how am I to know how often each member of staff checks their pigeon hole, if they check it at all and there's also the risk that the slip gets lost in transit throwing up all kinds of confidentiality issues! I think emails would work more efficiently, staff can check from heir classrooms, there is no way of it getting lost and there's always an easily accessible copy of it. How are messages passed on at you school?
Also any other tips of how to run an efficient school office would be greatly appreciated.
Thanks in advance
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Question for anyone who works at a school.
6 replies
haylegee · 24/09/2013 21:49
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