I would like an invoice????!!!!

[Piercy]

Hi

Been with a local nursery and have been very happy and DS is very happy - all good :)

However back in March we were given notification that new payment system being introduced - went through it fine no great dramas, however..........

They now won't issue invoices which is a real pain for 2 reasons

1. I like an invoice for such a large amount of money audit trail and all that
   
2. We had 2 invoices one to my husbands own Ltd company so we could claim some our child care costs through that way - we need an invoice for accounting purposes and its a flat no.
   

Has anyone had any experience - any help would be much appreciated

[notsureaboutthis10]

I don't think you'd be able to legitimately claim child care costs as an expense through your ltd company.

[Piercy]

sorry confused can't claim child care anyway or because I can no longer get an invoice?

[Charis1]

just ask for a receipt?

[Nothavingfunrightnow]

You would not be able to claim childcare costs through your company as it is a not a company expense.

I would insist on an invoice. It could even be emailed to you. It is ridiculous that they are refusing to issue you one.

[Roseformeplease]

Surely, for accounting purposes, a receipt is as good as an invoice and they must, somehow, be acknowledging receipt of the money..

[PHANTOMnamechanger]

I'd just ask for a receipt instead.

[PHANTOMnamechanger]

oops, posted too soon - I'm not sure they can refuse to supply an invoice?

[PHANTOMnamechanger]

I mean receipt! not invoice. I think if you are paying someone you have a right to ask for a receipt!

slinks away and hides

[Chasingsquirrels]

So they aren't billing you, but you are still paying? I think I'd say that your company procedures don't enable you to make payment without an invoice, or a receipt for the payment.
I'm assuming that the company itself has contracted for the portion of the childcare being billed to it, rather that just settling the bill on your behalf?

[LastNightADJSavedMyLife]

You could charge the invoice against a directors loan account if you have one - so reducing the amount of your capital held in the copmpany. But it is not a company.

They need to issue invoices for their own audit. I wouldn't be happy with this at all.

[MadameJulienBaptiste]

You can't claim childcare expenses through company accounts so no need for one invoice.
and, for 6 years and between 2 children, I paid huge amounts of money to nursery and never had, or expected, an invoice. We had a contract, setting out how much per day and which days the children were attending, fees had to be paid in advance so I just wrote out a cheque every 4 weeks for 4 x 3 days.
trust me there was no need for an invoice to remind me what that payment was for each time!
Does your bank send you an invoice for the mortgage each month?

[LastNightADJSavedMyLife]

I have a monthly invoice - it shows what hours I am paying for. What about holidays, extras, holiday clubs that type of thing?

Invoices and receipts should be automatic for their own records as well as yours.

[MadameJulienBaptiste]

And at work, for items paid with no invoice, just post them straight to nominal ( whatever nominal you usually hide the childcare payments in )

[Chasingsquirrels]

a company can contract directly with a childcare provider to provide childcare for its employees dependants, upto the level of childcare vouchers - in the same way that they can buy the vouchers for an employee.
The scheme has to be open to all employees equally but where the director/shareholders are the only employees this is a legitimate method of extracting "remuneration" from the company in a tax efficient manner.
The company does however have to contract for the services directly, as opposed to just paying the bill.

[Arsenic]

Could there be a connection between their sudden inability to issue invoice and your insistence they partially invoice your DH's LTD Co?

They are possibly concerned at being implicated in something dodgy?

[MovingOnUpMovingOnOut]

Have you been putting your childcare costs through your husband's limited company? What did HMRC have to say about that?

[taxi4ballet]

If it is your own Ltd Company you can put through whatever you like and the company can pay for it. Your accountant will decide at the end of the financial year whether or not the expense is allowable for tax purposes.

[Goodpresentideaplease]

Can people check their facts before posting?? So many people have said that the op can't claim nursery expenses through her company without actually checking the facts. She can claim a portion of her nursery bill if the company had contracted directly with the nursery for that portion of the care. (Similar to childcare vouchers)

OP - they must be able to provide you with an invoice. Their own accounting system must need it. I would insist on speaking to the manager, then the owner and then the accountant if you have to.

[Charlesroi]

You can't claim childcare costs but I believe you can get childcare vouchers, so you wouldn't be paying tax on a portion of the bill. Like any other company the OPs DH needs to produce evidence (via his Ltd, as it happens) and therefore HMR&C of those costs.

I can't see any reason why they wouldn't give your Ltd an invoice and I'd seriously think about finding somewhere a bit more professional accommodating.

[Goodpresentideaplease]

taxi4ballet - that is a slightly risky approach to take, whilst it can work for most things, there can be benefit in kind implications and more costs that'll it just not being tax deductible. Always best to check with your accountant first.

[BaronessEllaSaturday]

They are not obliged to issue an invoice but they are required to issue a receipt if you want. A receipt would be just as valid for the books.

[Arsenic]

She can claim a portion of her nursery bill if the company had contracted directly with the nursery for that portion of the care. (Similar to childcare vouchers)

But nothing to indicate she'd done that.

[Goodpresentideaplease]

The fact that the company was directly being invoiced is a pretty good indication I thought.

[MovingOnUpMovingOnOut]

This nonsense about putting any old stuff through the company accounts that are not direct costs of the business (excepting of course the unlikely scenario of a company contracting services) you cannot do that. Only legitimate business expenses should be going through the company books.

If you need money out of your business beyond salary/dividends then use a directors loan. Don't just charge it and let the accountant sort it out with hmrc for tax!

[APlaceOnTheCouch]

MadamJulien the OP's mortgage company will issue her with a mortgage statement that shows her payments.

Op tell them you can't pay without an invoice or a receipt.

Our nursery sent out invoices and statements, as well as issuing receipts if we paid in cash.

Legally they have to keep a record of their income so it makes no sense that they are refusing to give you paperwork.